If you think that dispatching and receiving materials in a warehouse is an easy task, then let us tell you now, you are wrong! To make a warehouse more efficient it takes more discipline and effort than you imagine. If you want to make the operations at your warehouse more systematic, read along to know how it can be done:
Dispatching of Materials
1. Creating and following an order
It is absolutely necessary that you do things in an orderly manner so that the end result is smooth handling of the process. Create a list and decide which item should be given priority on the basis of the situation and the business by keeping the whole team in loop.
2. Arranging things in advance
A tough day at work can be tackled when you are prepared for it. A separate sheet should be prepared every evening for the next day for shipments that are due to be delivered. This will help people in the morning to prepare and pack shipments saving time.
3. Maintaining records
A normal day can turn chaotic when nobody has an idea of the work completed on the previous day and also if proper records of the same are not maintained. Maintaining a to-do-sheet or task handover register will help employees keep a better track of tasks to be accomplished the next day. This method will reduce the chances of any errors occurring.
Receiving Of Materials
1. Creating more space
You always run out of it faster than a freight train, so make room for new shipments which are on the way. If space is not available, it leads to clutter thereby wasting time and affecting productivity. Whether you plan to expand the existing space or buy newspace for the warehouse, think about how you can utilise it to its maximum potential. It’s not only horizontal space that you should be concerned about, but also the vertical space. Arranging things vertically will help you get more out of the available space.
2. Assigning proper path
It will be difficult for your employees to drive and pickup shipments from different locations at different times making the entire process a chaotic and hazy. To avoid this, make a record of shipments with respect to the time they are arriving at ports or different parts of the city and assign a proper path to the pickup employees. This will help reduce the overall time taken to deliver goods at the warehouse.
3. Maintaining daily sheet
A sheet containing details of shipments received at the warehouse should be maintained and updated by the end of the day. The sheet should contain details like the section, shelf, container in which the item is stored. An offline and online sheet will benefit all with the knowledge and other details about the shipment.
4. Inspecting and segregating stuff
After a shipment is received,carry out a thorough visual inspection and check for damages incurred in transit.After the inspection, make sure they are segregated properly according to their nature and storage conditions. For example, keep liquid items in different section of the warehouse.
5. Labelling containers
After segregating stuff, make sure you are storing it in a quality container or a tote box. Now, to avoid the trouble of going through the lot,why not label them all? Labelling will help employees avoid confusion and locate things faster when required.
Apart from these, we have also got three bonus tips for you to increase your productivity at the warehouse.
1. Hiring extra manpower
You are trying to save money here and there by resorting to cost cutting like reducing paper use,limiting travel expenses and so on. But, think about how this is helping your employees do their job efficiently. An employee,who gets an overload of multiple duties, increases the chances of errors. To increase work efficiency at your warehouse, conduct a meeting and ask them whether they are facing problems due to shortage in manpower. Remember, work distributed properly is work carried out efficiently.
2. Carrying monthly audits
Even though you have set some policies and rules, it is necessary to know that the same are being followed by employees from time to time. An internal audit team will definitely help keep record of rules and policies being followed.
3. Switching roles
Every now and then when you go in the canteen, employees are having friendly discussions about how their department has the toughest job. Well, why not give everyone a chance to prove their point? If educational qualification is not the criteria, ask your employees in the morning meet about how they would like stepping in other person’s shoes.
Not only will this help the employees and managers get an idea about the work they excel at, but also how an organisation works and improve coordination within employees thereby boosting their performances.
So, there you have it. We hope that the above given tips have inspired you to take initiative towards improving the functions at your warehouse.